Plan and Approve School Activities Without the Paperwork
VTR brings your excursions, camps, incursions, and events into one simple platform — from planning and risk assessments to approvals and bookings. Everything aligns with school and government policies, and can be customised to fit the way your school already works.
From first idea to final approval
Built to support busy teachers
No more juggling forms, emails, or spreadsheets. VTR gives you clear, connected tools that work with your existing school systems.
- Build your proposal in minutes
- Enter dates, times, and trip details once — reuse across every form
- Plan the day from first bell to last stop
- Track and share every cost in one place
- Generate compliant risk assessments and link to curriculum outcomes
- Automatically routes proposals to the right school approvers
- Monitor submissions, reviews, and upcoming activities
- Avoid double bookings with a centralised school calendar
- Skip the calls — we’ll book providers for you with pre-filled proposals
Providers & Programs
Setup
Smart Itinerary
Cost Management
Risk & Learning
Approve & Review
Dashboards & Admin
Shared Calendar
Bookings
What schools are saying
Hear from teachers and school leaders using VTR to simplify activity planning.
"We used to manage excursions with paper forms and email chains — VTR has saved our teachers hours of admin every term."
"The best part is how it works with our existing process — no big changes, just faster and easier."
Simple options
Start free, grow with your school
VTR is free for teachers. Schools can unlock advanced tools to streamline approvals, reduce admin, and support every department.
Teacher
Free
VTR is free to use for any teacher — build an itinerary, generate a risk summary, and submit your proposal.
- AI risk support
- Smart itinerary builder
- Submission-ready proposals
- Attach documents and extras
- Works for excursions, incursions, camps and events
School
POA
Whole-school tools that fit your approval flow — faster, safer, and more consistent.
- Everything in the teacher account +
- Shared templates for recurring trips
- Duplicate trips in seconds
- Admin dashboard to monitor and review
- Centralised document storage
- Reporting and compliance tools
- Integrations with existing school systems
Get started today
Make school activity planning easier
Whether you’re a teacher looking to save time or a school leader wanting full visibility, VTR is ready to support you. Create your free account today and see how much admin you can take off your plate.